VALLEY CENTER MUNICIPAL WATER DISTRICT
Regular Board Meeting
Monday, March 7, 2005
Time: 2:00 P.M.
Place: Board Room
29300 Valley Center Road
Valley Center, CA 92082
The Valley Center Municipal Water District Board of Directors’ meeting was called to order by President Broomell at 2:00 P.M.
ROLL CALL
Board members present were: Directors Broomell, Polito, Aleshire, Stone and Haskell. Staff members present were: General Manager Arant, General Counsel Cowett, Director of Finance Jeffrey, Director of Operations Hoyle, District Engineer Jewell, Project Engineer Grabbe, Project Manager Cope and Board Secretary Stetson. Spectators present were: Messrs. Doug Mair, Gene Heyer and Dave Ross.
CONSENT CALENDAR
1. Upon motion by Aleshire, seconded by Polito and unanimously carried, the following consent calendar items were approved:
• Minutes of the Board meeting held February 22, 2005
• Resolution No. 2005-10 adjusting the District’s authorized debt limits per Ordinance No. 171, effective January 1, 2005
• Audit demand check numbers 102684 through 103163
• Resolution Nos. 2005-04, 2005-05 and 2005-06 concurring in the nominations of Bill Knutson (Yuima M.W.D.), Mary M. Gibson (Mission Springs W.D.), and Charles Muse (Helix W.D.) to the Executive Committee of the ACWA/JPIA
ACTION AGENDA
2. Resolution Approving SCADA System Master Plan, CEQA Documentation and Contract Amendments for the Next Phase of Work on the SCADA Project:
Project Engineer Grabbe and Telemetry Technician Laventure demonstrated the information available through the District’s Supervisory Control and Data Acquisition (SCADA) System’s Pilot Project that was installed at the Lilac Pump Station. The SCADA system provides real time data on activities at the pump station such as
reservoir level, flows and what pumps are running. The pumps can be controlled at the site or through the SCADA system in the District’s control center. Information such as pump voltage, power usage and the efficiency levels is also provided through the SCADA system. The SCADA alarms are programmable to permit different types of alarms and how the alarm is processed. Pictures from the District’s facility sites will be accessible from the cameras that will be programmed for motion sensor detection.
Mr. Gene Heyer of DL Engineering & Controls, Inc., a subcontractor for Carollo Engineers, explained that there were 8 tasks identified in the contract with Carollo for the District’s SCADA Project System Planning. The tasks are essentially complete and included preparing design guidelines for the District’s SCADA system describing the data to be collected and its usage, and a Technical Memorandum. The Technical Memorandum addresses:
▪Energy Efficiency ▪Operating Cost
▪Water Quality ▪CIP Design
▪SCADA System Reliability ▪Water System Security
▪Preventive Maintenance ▪Emergency Response
The SCADA System Master Plan for the replacement of the District’s existing phone based tone telemetry system with a wireless SCADA system was prepared by TMV Engineering, Inc. With completion of the Master Plan, all engineering and construction tasks have been identified and prioritized that comply with the recommendations of the vulnerability assessment and the physical requirements identified in the radio survey. Improvement phases proposed to implement the SCADA Master Plan with design in Fiscal Year 2004-05 and construction beginning in Fiscal Year 2005-06, include the following projects:
►Control Room Conversion
►Phase 1 Improvements (Betsworth Pump Station, V.C. #5&6, Oat Hill Tank and Pump Station, Cobb Reservoir, Paradise Mtn. Pump Station, Paradise Mtn. Reservoir and Red Mtn. Reservoir)
►Phase 2 Improvements (Cool Valley Reservoir, Country Club Reservoir, Meadows Reservoir, V.C. Pump Station, San Gabriel Tank, Rainbow Pump Station, V.C. #8 and Miller Pump Station)
►Couser Pump Station
►Woods Valley Ranch
Design and installation of the remaining SCADA system improvements will occur over the following four years. Annual cost projections through Fiscal Year 2008-09 with credit for labor (existing Telemetry technicians) and contingencies averages $1 million per year.
Completion of the next phases of the SCADA System Improvements requires amending the TMV Engineering, Inc’s. SCADA Integration contract for the next phase of work that includes the following tasks and estimated costs:
► Complete Standard Specifications - $56,530
► Design, Install and Integrate SCADA Improvements at Central Control - $90,780
► Design and Integration of Couser P.S. and Woods Valley Ranch Water Reclamation Facility - $166,613
► Design and Integration of the Phase 1 Sites - $214,387
► Design and Integration of the Phase 2 Sites - $173,202
Per CEQA guidelines, an Initial Study was prepared by District staff for the SCADA System Master Plan project and no significant environmental effects were identified. As such, a Negative Declaration was prepared. Staff recommended adoption of Resolution No. 2005-03 approving the SCADA System Master Plan and the filing of the CEQA Notice of Determination with the County Clerk. Further, adoption of Resolution No. 2005-11 was recommended to amend the contract with TMV Engineering, Inc. to add the next phases of work for the District’s SCADA System Master Plan project.
Upon motion by Aleshire, seconded by Polito and unanimously carried, the following resolutions, entitled:
RESOLUTION NO. 2005-03
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
ADOPTING A NEGATIVE DECLARATION FOR THE
SCADA SYSTEM MASTER PLAN
RESOLUTION NO. 2005-11
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
AMENDING THE TMV SYSTEMS ENGINEERING CONTRACT
FOR SYSTEM INTEGRATOR FOR THE SCADA PROJECT
were adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
3. Agreement with Merrick and Company for Aerial Photo Imagery and Digital Topographic Contours of the District:
Project Engineer Grabbe stated that an approved task within the GIS Master Plan is to acquire digital topographic contour maps of the District. These maps are used by staff and customers for planning purposes and will provide the property detail needed to verify land uses that will be used in the recertification process for the Interim Agricultural Water Program.
The City of San Diego has entered into a contract for its aerial photography and the District has an opportunity to participate in a joint photogrammetric project in which a separate agreement with Merrick and Company would be executed. The District would receive a 6 inch pixel resolution aerial photograph, a Light Intensity Detection and Ranging (LIDAR) Digital Elevation Model (DEM) and 2 foot interval digital contour map. The cost of the project has been estimated at $1,200 per square mile or an anticipated contract amount of $120,000.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2005-08
RESOLUTION OF THE BOARD OF DIRECTORS
OF
VALLEY
CENTER
MUNICIPAL WATER
DISTRICT FOR ENTERING INTO AN AGREEMENT
WITH MERRICK AND COMPANY FOR AERIAL
PHOTOGRAMMETERY SERVICES
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
4. Amendment to the Contract with R.W. Beck for Engineering Design Services for the Couser Pump Station Reconstruction:
Board approval of an amendment to Task Order No. 7 of the agreement for professional services with R.W. Beck for the design and preparation of engineering drawings and specifications for the Couser Pump Station Reconstruction was requested. Modification to the scope of work is needed for security issues, corrosion control, sound attenuation, SCADA and P&ID.
R.W. Beck’s original design contract had been $68,577 with a previously approved amendment of $4,246. The proposed modifications to the agreement with R.W. Beck total $24,351 for a total design contract of $97,174.
The proposed additional work increases the estimated construction by approximately $50,000 with an estimated total construction contract cost of approximately $642,000. Upon approval to proceed, it is anticipated that work will begin in July 2005 and proceed through March 2006.
Upon motion by Aleshire, seconded by Stone and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2005-09
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT
AMENDING THE R.W. BECK ENGINEERING, INC.
COUSER PUMP STATION DESIGN CONTRACT
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
5. Approval of Task No. 1 for Design of the
Gordon Hill Road
Pipeline Replacement Project:
An agreement for professional services with Infrastructure Engineering Corporation was executed in January 2005 for the preparation of engineering drawings and specifications to secure construction bids for the Gordon Hill Road Pipeline Replacement project. The Gordon Hill Road Pipeline project is a 12 inch pipe of approximately 4,500 feet in length located between Old Castle Road and Welk View Drive.
Staff recommended approval of Task No. 1 to the agreement with Infrastructure Engineering Corporation for the preparation of engineering drawings and specifications for the Gordon Hill Road Pipeline Replacement project with a proposed fee for service not to exceed $71,238.
Upon motion by Aleshire, seconded by Polito and unanimously carried, the Board approved Task No. 1 to the existing agreement for professional services between the District and Infrastructure Engineering Corporation for the preparation of engineering drawings and specifications for the Gordon Hill Road Pipeline Replacement project for a cost not-to-exceed $71,238.
6. Water Loss Report for Calendar Year 2004:
The District’s water loss report for calendar year 2004 was 5.9% compared to 4.8% in 2003. The weighted average water loss for the last four calendar years was 4.6%. The water loss performance measurement standard in the District’s Strategic Plan is that the unaccounted water loss will be less than 5% per calendar year.
Staff attributed the increased level of unaccounted for water to the inability to utilize the meter test bench due to workload and staffing deficiencies and that a high activity of construction activity may have increased the unknown water loss. The value of the water loss at 4.8% is $817,315 and $1,051,844 at the water loss level of 5.9%. Usage of the meter test program will resume now that the Meter Division is at full staff which should increase meter accuracy with the exchange of meters that are not accurately registering water usage. With this program reinstated and the monitoring of construction water activity, the District will endeavor to reduce its unknown water loss level.
7. Resolution Establishing Date of Public Hearing to Consider Assessment of Water Availability Charge for Fiscal Year 2005-06:
Resolution No. 2005-07 was presented for the Board’s consideration to set June 6, 2005 at 2:00 p.m. as the date and time of the public hearing for the proposed Fiscal Year 2005-06 district-wide water availability charge. Staff proposed that the $10.00/acre, $10.00/parcel minimum water availability charge levied since FY 1995-96 be continued with the proceeds from this charge expected to be used as follows:
Revenue Debt Service $100,962
Ongoing Capital Requirements 491,038
Total $592,000
A notice of the public hearing on the proposed District-wide water availability charge will be published in the Valley Roadrunner Newspaper with a written notice mailed to property owners who changed ownership since the last availability charge was levied.
Director of Finance Jeffrey reported that at the June 6th Board meeting a public hearing will also be conducted on the assessment of the Woods Valley Sewer Service Standby Fee and Service Charge. A notice of this public hearing will be published in the newspaper.
Upon motion by Polito, seconded by Haskell and unanimously carried, the following resolution, entitled:
RESOLUTION NO. 2005-07
RESOLUTION OF THE BOARD OF DIRECTORS OF
VALLEY CENTER MUNICIPAL WATER DISTRICT SETTING
FORTH
A SCHEDULE OF WATER AVAILABILITY CHARGES
PROPOSED TO BE ESTABLISHED FOR ALL PROPERTY
WITHIN THE DISTRICT FOR 2005-06, FIXING THE TIME AND
PLACE OF HEARING AND GIVING NOTICE OF HEARING
was adopted by the following vote, to wit:
AYES: Directors Broomell, Polito, Aleshire, Stone and Haskell
NOES: None
ABSENT: None
GENERAL COUNSEL’S AGENDA
8. Agreement with the San Pasqual Band of Indians for Interim Water Service:
General Counsel Cowett reported that the Board of the San Pasqual Band of Indians adopted a resolution approving the terms for the District providing water to the San Pasqual Reservation located outside of the District’s boundaries. Provisions of the agreement are that the surplus water shall be sold to the San Pasqual Band at the domestic water rate in Pump Zone 10 plus an additional $43.35 per acre foot as an out of District service charge and an amount equal to Metropolitan’s Tier 2 water rate. The agreement for interim water service shall terminate on December 31, 2007. In addition, the agreement sets forth that the parties agree to negotiate an agreement for the conveyance of San Pasqual’s Settlement Water through the District’s facilities and the terms and conditions for said agreement.
ADJOURNMENT
9. Upon motion by Aleshire, seconded by Haskell and unanimously carried, the meeting was adjourned at
4:30 p.m.
ATTEST: ATTEST:
____________________________ _______________________________
President Secretary